Job Description

Dual Site - Parish Office Administrator

Duties and Responsibilities - Major Position Responsibilities and Regular Activities

Ministry of Customer Service:

• Oversees timely opening and secure closing of office each working day, e.g., lights, heat, office equipment, secures all windows and doors.
• Provides a professional, pleasant, and organized office atmosphere for diverse internal and external customers and visitors.
• Welcome and assist telephone caller by:
  • Directing the caller to the appropriate person.
  • Taking messages or forwards call into voice mail if person is unavailable.
  • Provides callers with information, e.g., address, directions to location, Mass times, etc.
• Greets and assists parishioners/parents/guests.

Office Support:

• Typing, filing, and coordination of meetings and associated correspondence/minutes/reports for pastor and staff.
• Oversee and participate in bulletin and other communication productions.
• Background clerical work for parish/school events, as required.
• Changes messages on parish/ signage and phone system.
• Receives, sorts, and forwards incoming mail.
• Assists in the ordering, receiving, stocking and distributing office and church supplies
• Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)
• Assists with other related clerical duties such as photocopying, faxing, filing and collating.
• Proofreading and editing materials as requested.
• Maintains facility calendar.
• Maintains rosters for councils, committees and organizations.

Records/Reports:

• Enters new parishioner data and updates existing parishioner data into parish census program, and electronically transmit information to envelop service vendor, and Archdiocese
• Creates census data reports, as needed by staff.
• May post parishioner contributions and prepare contribution statements.
• Schedules Mass intentions.
• Maintains sacramental registers, e.g., baptisms, marriages, deaths, confirmation, communion.
• Oversee and keep current repair and maintenance contract and records for all office and communications equipment.
• Completion of Archdiocesan and/or government reports.

Other:

• Participate in the parish goals and objectives as they relate to hospitality.
• Maintains orderly files and a clean, organized office space.
• Special projects based on the cycle of the parish/school.
• Attends parish staff meeting, as needed.
• Archdiocesan sponsored respective training/workshops.
• Other duties as assigned.

Qualifications

Knowledge, Skills, & Abilities:

K: Knowledge

1. College Degree Required.
2. Comprehensive knowledge and application of grammar, spelling, and punctuation.
3. One to three years office or customer service experience required.
4. Working knowledge in MS Office product, Google,Canva,Adobe, Facebook, and office equipment.
5. Proficient typing skills at or above 50 wpm.
6. Must have a valid driver’s license for the State of Wisconsin.

S: Skills

1. Professional working attitude and collaborative approach with a positive attitude.
2. Strong written and verbal communications skills.

A: Abilities

1. Exhibits promptness, flexibility, and dependability.
2. Attention to detail.
3. Ability to multitask, prioritize, and organize.
4. Ability to maintain confidentiality.
5. Exhibit patience and calmness in chaotic situations.
6. Ability to work with and without direct supervision.
7. Active participant in the work of the Catholic Church, preferred.

The candidate must recognize the sensitive and public-facing nature of church work and consistently uphold the highest standards of best practices and confidentiality. They should be proactive in supporting the church’s mission, goals, policies, and programs.

Compensation

Type

Hourly

Notes

Additional Information

Start Date

Location

St. Margaret Mary - Milwaukee (E09)

Department

County

Milwaukee

Job Category

Parishes - Office/Clerical

Employment Type

Full Time

Notes

To Apply

Instructions

Email application, cover letter and resume to Donica Lintner at dlintner@stmmp.org

Contact Name

Tony Dompke

Address

3970 n 92nd St.

Milwaukee, WI,

Email

adminasst@stmmp.org

Phone

4144616073

Fax

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