Job Description

We are seeking a highly organized, detail-oriented, and experienced Office Manager to oversee the administrative and financial operations for our dual-concept business: an RV Sales Dealership and a Staffing Agency . This key role manages both offices from a single location, ensuring efficiency, compliance, and accurate financial reporting across both enterprises. The ideal candidate will be a proactive problem-solver with strong accounting and organizational skills.

Key Responsibilities

Financial & Accounting Management

• Month-End Close: Prepare and finalize month-end financial reports, working closely with the external accounting team/CPA.
• Accounts Payable (AP): Process and manage all vendor invoices, ensuring timely and accurate payments for both the dealership and the staffing agency.
• Accounts Receivable (AR): Manage invoicing and collections. For the staffing agency, this includes verifying all client payments have been received and following up on outstanding balances.
• Payroll Reconciliation: Reconcile all payroll factoring accounts for the staffing agency to ensure accurate funding and repayment.
• Expense Verification: Verify and reconcile all commissions paid to RV sales staff.
• Payroll Verification: Review and verify all company payroll for accuracy prior to submission/disbursement.

Dealership Specific Compliance & Inventory

• RV Inventory Management: Maintain accurate records of all RV inventory, including tracking units in and out, floor planning, and performing regular physical inventory counts.
• Tax & Titling Compliance: Ensure all sales tax and titling fees for RV sales are accurately calculated, collected, and remitted in compliance with state and local regulations.
• Manage and organize all deal files for RV sales.

Staffing Agency Operations & Administration

• Recruiting Administration: Maintain and manage all lists and databases essential for the recruiting process (e.g., candidate lists, client contact lists, job order logs).
• Ensure all necessary paperwork and documentation for new hires and client placements is complete and compliant.

General Office Management

• Oversee the day-to-day operations of the office, ensuring a clean, organized, and professional environment.
• Manage office supplies inventory and place orders as needed.
• Handle general administrative duties, including answering phones, managing correspondence, and filing.
• Serve as the primary point of contact for external vendors and service providers (e.g., IT, facility maintenance).

Qualifications

• Proven experience as an Office Manager, Bookkeeper, or similar administrative/financial role.
• Demonstrated experience in Accounts Payable, Accounts Receivable, and month-end financial reporting .
• Prior experience in either a dealership environment (auto, RV, marine, etc.) or a staffing/recruiting agency is highly preferred.
• Familiarity with payroll factoring is a significant plus.
• High proficiency in Microsoft Office Suite (Word, Excel) and office management software. Experience with industry-specific dealer management software (DMS) or accounting software is a strong asset.
• Exceptional attention to detail and a commitment to accuracy.
• Excellent organizational, time management, and communication skills.
• Ability to handle sensitive information with confidentiality and professionalism.

How to Apply

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Tarpon Specialty Services is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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